1. Financial Status and Progress Reports. Progress and Financial Status reporting requirements in these Provisions apply only to the grantee; a Sub-Grantee should not submit Financial Status Reports (FSRs) to the Corporation. Rather, each Grantee must set its own Sub-Grantee reporting requirements consistent with its need for timely and accurate reports. Grantees are required to review, analyze, and follow up on progress and financial status reports they receive from AmeriCorps sub-grantees or operating sites. Each grantee must submit Progress and Financial Status Reports by the required due dates.
Requests for extensions of reporting deadlines will be granted when 1) the report cannot be furnished in a timely manner for reasons legitimately beyond the control of the grantee and 2) the Corporation receives a request explaining the need for an extension before the due date of the report.
Extensions of deadlines for FSRs (SF 269a) may only be granted by the Office of Grants Management, and extensions of deadlines for Progress Reports may only be granted by the AmeriCorps Program Office.
a. Financial Status Reports. The grantee shall submit semi-annual cumulative financial status reports, summarizing expenditures during the reporting period using eGrants (on the menu tree, click ‘Financial Status Reports’). Financial Status Report deadlines are as follows:
Due Date Reporting Period Covered
April 30 Start of grant through March 31
October 31 April 1 – September 30
A grantee must set its own submission deadlines for its respective sub-grantees.
b. Progress Reports.
i. Reporting Dates for National Direct Parent Organizations. A grantee Progress Report (“GPR”) must be submitted on the first Monday in December of each year for the period from the start of the program year through September 30. This report is to be submitted electronically through eGrants. The report will require the grantee’s analysis of the AmeriCorps grants it administers. This includes reporting on the operating sites that have completed their program year by the reporting end date, as well as the progress to date for operating sites still in operation for that project period.
c. Reporting Dates for State Commissions, Tribes, and Territories. An annual grantee Progress Report (“GPR”) is due in eGrants on the first Monday in December of each year for the period from the start of the program year through September 30. The report will require the grantee’s analysis of the AmeriCorps grants it administers. This includes reporting on sub-grantees that have completed their program year by the reporting end date and the progress to date for those sub-grantees still in operation for that project period.
d. Final Financial Status Reports. A grantee completing the final year of its grant must submit, in lieu of the last semi-annual FSR, a final FSR that is due within 90 days after the end of the grant.
Note: Sub-grantee Financial Status and Progress Reports. The Corporation expects each grantee to set its own Sub-grantee reporting requirements. Grantees are responsible for monitoring sub-grantee activities and training needs, tracking progress toward objectives, and identifying programmatic and/or financial challenges. Sub-grantees must adhere to the reporting requirements outlined and communicated by its grantee for the program year.
2.
AmeriCorps
Member-Related Forms. The grantee is required to submit the following
documents to the National Service Trust at the Corporation on forms provided by
the Corporation. Grantees and sub-grantees may use WBRS to submit these forms
electronically. Programs
using WBRS must also maintain hard copies of the forms.
a. Enrollment Forms. Enrollment forms must be submitted no later than 30 days after a member is enrolled.
b. Change of Status Forms. Member Change of Status Forms must be submitted no later than 30 days after a member’s status is changed. By forwarding Member Change of Status Forms to the Corporation, State Commissions and Parent Organizations signal their approval of the change.
c. Exit/End-of-Term-of-Service Forms. Member Exit/End-of-Term-of-Service Forms must be submitted no later than 30 days after a member exits the program or finishes his/her term of service.
3. Benefit Provider Documentation. Programs are responsible for contacting applicable benefit providers immediately when a change of status affects the eligibility of a member or when a member leaves the program early.