Planning for the Term of Service. The grantee must develop member position descriptions that provide for meaningful service activities and performance criteria that are appropriate to the skill level of members. The grantee must ensure that each member has sufficient opportunity to complete the required number of hours to qualify for a post-service education award. In planning for the member’s term of service, the grantee must account for holidays and other time off, and must provide each member with sufficient opportunity to make up missed hours.
Member Contracts. The grantee must require that each member signs a contract that, at a minimum, includes or refers to the following:
Member position description;
The minimum number of service hours (as authorized by statute) and other requirements (as developed by the grantee) necessary to successfully complete the term of service and to be eligible for the education award;
Standards of conduct, as developed by the grantee or subgrantee;
Prohibited activities, including those specified in the regulations;
Requirements under the Drug-Free Workplace Act (41 U.S.C. 701 et seq.);
Suspension and termination rules;
The specific circumstances under which a member may be released for cause;
Grievance procedures; and
Other requirements as established by the grantee.
The grantee should ensure that the contract is signed before commencement of service so that members are fully aware of their rights and responsibilities.
3. Supervision. The grantee must provide members with adequate supervision by qualified supervisors in accordance with the approved application. The grantee must conduct an orientation for members and comply with any pre-service orientation or training required by the Corporation.
4. Performance Reviews. The grantee must conduct and keep a record of at least a midterm and end-of-term written evaluation of each member's performance for Full and Half-Time members and an end-of-term written evaluation for less than Half-time members. The end-of-term evaluation should focus on such factors as:
a. Whether the member has completed the required number of hours;
b. Whether the member has satisfactorily completed assignments; and
c. Whether the member has met other performance criteria that were clearly communicated at the beginning of the term of service.
5. Voter Registration Activities Prohibited. In addition to the prohibited activities listed in 45 CFR Part 2520.65, staff and members may not engage in voter registration drives, and the grantee may not use grant funds to conduct a voter registration drive.
6. Member Death or Injury. The grantee must report any member deaths or serious injuries to the designated Corporation Program Officer immediately.