1. Programmatic Changes. The grantee must first obtain the prior written approval of the AmeriCorps Program Office before making the following changes:
Changes in the scope, objectives or goals of the program, whether or not they involve budgetary changes;
Substantial changes in the level of participant supervision;
Entering into additional subgrants or contracts for AmeriCorps activities funded by the grant, but not identified or included in the approved application and grant budget.
2. Program Changes for Formula Programs. State Commissions are responsible for approving the above changes for state formula programs.
3. Budgetary Changes. The grantee must obtain the prior written approval of the Corporation’s Office of Grants Management before amending the approved budget in any of the following ways:
a. Specific Costs Requiring Prior Approval before Incurrence under OMB Circulars A-21 (2 CFR Part 220), A-87 (2 CFR Part 225) or A-122 (2 CFR Part 230). For certain cost items, the cost circulars require approval of the awarding agency for the cost to be allowable. Examples of these costs are overtime pay, rearrangement and alteration costs, and pre-award costs.
b. Purchases of Equipment over $5,000 using grant funds, unless specified in the approved application and budget.
c. Unless the Corporation share of the award is $100,000 or less, changes to cumulative and/or aggregate budget line items that amount to 10 per cent or more of the total budget must be approved in writing in advance by the Corporation. The total budget includes both the Corporation and grantee shares. Grantees may transfer funds among approved direct cost categories when the cumulative amount of such transfers does not exceed 10 percent of the total budget.
4. Approvals of Programmatic and Budget Changes. Programmatic changes also require final approval of the Corporation’s Office of Grants Management after written recommendation for approval is received from the Program Office. The Grants Officers will execute written amendments, and grantees should not assume approvals have been granted unless documentation from the Grants Office has been received.