- Senior Agency Official for Privacy (SAOP) – Dr. Pape Cissé
- Chief Privacy Officer – Bilal Razzaq
- Acting Privacy Program Analyst – Terrence King
- Email: firstname.lastname@example.org
The Breach Notification Form is available to assist in properly documenting a suspected or confirmed privacy breach. Please complete the form in its entirety and return to email@example.com for processing. Completion of this form does not exclude you from properly people affected by the breach or following local and state notification procedures.
System of Records Notices
- CNCS-01-OGC-Office of General Counsel (OGC) Legal Files [84 FR 45999]*
- CNCS-02-OGC-FOIA/PA-Freedom of Information Act (FOIA)/Privacy Act (PA) Request Files [84 FR 18268]*
- CNCS-03-OIG-Investigative Files [85 FR 2723]*
- CNCS-04-CPO-MMF-Member Management Files (MMF) [85 FR 3896]*
- CNCS-06-CPO-ACB-AmeriCorps Child Care Benefit System (ACB) [84 FR 46002]
- Momentum Financials Open Obligations and Automated Disbursement Files—Corporation-1*
- Momentum Financials Accounts Receivable Files—Corporation-2*
- Employee and Applicant Records Files—Corporation-5*
- Counselors’ Report Files—Corporation-9*
- Discrimination Complaint Files—Corporation-10*
- Employee Pay and Leave Record Files—Corporation-11*
- Merit Promotion Plan Files—Corporation-14*
- Momentum Financials Vendor Files—Corporation-17*
- USA Freedom Corps Record of Service—Corporation-19*
- *The official System of Records Notice was published in the Federal Register on January 30, 2002 (67 FR 4395-4410) or July 25, 2002 (67 FR 48616-48617). If it references the General Routine Uses contained in Preliminary Statement, that was included in the publication on January 30, 2002 (67 FR 4395-4410).
- Any exemptions noted in the SORNs were published in the Code of Federal Regulations at 45 CFR 2508.19.
Privacy Act Implementation Rules 45 U.S.C. 2508, AmeriCorps Implementation of the Privacy Act of 1974, with the following link.
Privacy Impact Assessments
Privacy Impact Assessments (PIAs) have been completed for the AmeriCorps general support system and all major applications.
AmeriCorps collects and maintains a limited amount of personally identifiable information from applications to serve in AmeriCorps and AmeriCorps Seniors programs and applications to become a grantee organization. This information is used to process the application and subsequently manage and support AmeriCorps members, volunteers, and grantees. The process for collecting and maintaining personally identifiable information within AmeriCorps’ Network, Momentum, ESPAN, and the Health and Childcare information systems meets the requirements set by OMB Memorandum 03-22.* The following are the PIAs for AmeriCorps:
- AmeriCorps Child Care Benefit System (ACB) PIA
- AmeriCorps Health Benefits System (AHB) PIA
- General Support System (GSS) PIA
- eSPAN PIA
- Momentum PIA
- PRISM PIA
*Personally Identifiable Information (PII) is defined by OMB as any information about an individual maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and information which can be used to distinguish or trace an individual's identity, such as their name, social security number, date and place of birth, mother’s maiden name, biometric records, etc., including any other personal information which is linked or linkable to an individual.
Submit a Privacy Act Request
§2508.13 What are the procedures for acquiring access to AmeriCorps records by an individual about whom a record is maintained?
a) Any request for access to records from any individual about whom a record is maintained will be addressed to AmeriCorps, Office of the General Counsel, Attn: Privacy Act Officer, 250 E Street SW., Washington, DC 20525, or delivered in person during regular business hours, whereupon access to his or her record, or to any information contained therein, if determined to be releasable, shall be provided.
b) If the request is made in person, such individual may, upon his or her request, be accompanied by a person of his or her choosing to review the record and shall be provided an opportunity to have a copy made of any record about such individual.
c) A record may be disclosed to a representative chosen by the individual as to whom a record is maintained upon the proper written consent of such individual.
d) A request made in person will be promptly complied with if the records sought are in the immediate custody of AmeriCorps. Mailed requests or personal requests for documents in storage or otherwise not immediately available, will be acknowledged within 10 working days, and the information requested will be promptly provided thereafter.
e) With regard to any request for disclosure of a record, the following procedures shall apply:
- Medical or psychological records shall be disclosed to an individual unless, in the judgment of AmeriCorps, access to such records might have an adverse effect upon such individual. When such determination has been made, AmeriCorps may require that the information be disclosed only to a physician chosen by the requesting individual. Such physician shall have full authority to disclose all or any portion of such record to the requesting individual in the exercise of his or her professional judgment.
- Test material and copies of certificates, the disclosure of which would violate the privacy of any other individual or be otherwise exempted by the provisions of the Privacy Act, shall be removed from the record before disclosure to any individual to whom the record pertains.
[64 FR 19294, Apr. 20, 1999, as amended at 81 FR 12600, Mar. 10, 2016]